Mileage & Expense Claim Form (effective 01/01/2010)

Primarily for reimbursement of travel expenses (mileage, parking, etc.) -- attach original receipts.

FORMS CURRENTLY AVAILABLE:

Accounts Payable:

American Express Conference Expenditure Form

This is the form to submit for any conferences paid for with the American Express card. Send to Adrienne Cason in the Business Office.

American Express Receipt Form

This is the form to submit all American Express receipts to Adrienne Cason in the Business Office.

Contract Submission Form

Once contract is read, please sign form and submit with contract to our office. The contract will not be processed if this is not attached and signed.

District Created Blank Contract and Invoice for Provided Services

Both the contract and invoice are available. Click here then choose the needed form by selecting one of the tabs at the bottom.

Employee Reimbursement Form

For reimbursement of supplies purchased -- attach original receipt.

Hotel Invoice

Hotel invoice form for conferences requiring an overnight stay. Submit completed form to Purchasing -- attach hotel confirmation.

Meal Advance Form (include conference + hotel confirmation)

Meal advance form for conferences requiring an overnight stay. Submit completed form to Accounts Payable.

W-9 Tax Form

Required form for all new vendors. Click here to print form.

W-9 Tax Form Instructions

Need help understanding the W-9 Tax Form? Click here.

Payroll:

Payroll Warrant Form

Submit to payroll to create or cancel Electronic Funds Transfer (Automatic payroll deposit) and to update mail-to/do not mail option.

W-4 Federal Withholdings Form

This is the W-4 Federal withholding form that, when filled out, is to be submitted to the payroll department.

DE-4 State Withholdings Form

This is the DE-4 State withholdings form. It only needs to be filled out along with the Federal W-4 if you want to have different withholdings from Federal and State tax.

Budget:

Budget Transfer Form

Please submit this form via email to Jackie @ jjauregui@vesd.net or fax @ 245-4785.

Journal Entry Form

Please submit this form via email to Jackie @ jjauregui@vesd.net or fax @ 245-4785.

FCMAT Associated Student Body Accounting Manual and Desk Reference

This is a manual for use with ASB including rules and regulations (issued by FCMAT).